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Graduation/Commencement
Preparing for Graduation
Concordia University Texas provides three Commencement Services at Riverbend Centre during the academic year. One is held during the fall term, one in the spring term and one in the summer term. See Commencement Dates.
Please use the Graduation Checklist to make sure all necessary tasks are completed.
Graduation Registration
Candidates for a Concordia University Texas degree or the Lutheran Teacher's Diploma must be registered for the appropriate Graduation Course during the final term in which their work is to be completed and the diploma/certificate is to be awarded.
All students completing their studies must register for graduation regardless of their intent to attend the commencement service. Students register online for graduation like it is a course. Registration for the graduation courses will begin when the normal registration period opens as published in the Academic Calendar (PDF), and will end the second Friday of each term.
If an online registration refresher is needed, please visit the Online Registration Tutorial (PDF).
Registering for the graduation course charges the corresponding fee to the student’s account (see the Academic Catalog PDF, Tuition and Fees section for information on fees) and initiates a comprehensive graduation degree audit. When the graduation audit is completed, notification of the outcome of this audit is sent to the student’s ctx.edu email account.
Note: Late graduation registration may result in the student’s name being omitted from the commencement program and/or interfere with the student’s ability to purchase commencement regalia.
Extended Graduation Registration
If the student does not complete the work in the semester for which graduation registration took place, the registration will remain active for the remainder of the academic year in which student applied (the academic year is from the first day of fall term to the last day of the following summer term).
However, if the student does not complete their work in the extended graduation registration period, the student will have to register for graduation again and will be charged the normal graduation fee.
Diplomas
Diplomas are mailed at no cost to a student’s permanent address as shown in MyInfo. It is the student’s responsibility to verify that the permanent address in MyInfo is correct at all times, but especially prior to the end of the term in which the student will graduate. Diploma mailing addresses are confirmed on the first business day after the term is completed. If a diploma is lost in the mail because the student did not provide our office with an accurate address by the time addresses are confirmed, the student will be charged the replacement fee for a new diploma. Average length of time for diploma delivery is one to two months from the point of certification following the end of the term.
The name placed on the diploma is the one found in the university data system. Students will find the exact spelling of their name in the official email that they receive showing their graduation audit results. It is the student’s responsibility to verify that their name is correct. The only name change permitted on the diploma are those made to the student’s official records.
If a diploma must be reprinted and resent because the student did not verify the spelling and format of their name, the student will be charged the replacement fee for a new diploma.
Note: If the student has an outstanding financial obligation to the university, we will be unable to release that diploma. Once the financial obligation has been resolved with the appropriate department, please contact the Registrar’s Office.
Name Change Request
If needed, a change of name in the student data system can be completed by:
1.) Filling out a Name Change Request Form (PDF)
2.) Providing two forms of appropriate documentation or ID (driver's license, passport, marriage license, etc.)
The above must be submitted to the Registrar’s Office no later than four (4) weeks prior to the graduation date for that term. The name requested on the form must exactly match the name shown on the two forms of identification provided.
Outside Courses or Examinations
Students enrolled in outside courses or who plan to take exams for credit during their final term of study should check in with the Registrar's Office for term deadlines as to when official proof of enrollments are due or when official exam score reports (for CLEP, IBO, DANTES, etc.) are due.
Students taking courses at other institutions should also always complete a Transfer Course Approval Form prior to registering for the course, and submit the form to Student Central, to their Student Support Coordinator, or to Colleen Rinaldi at colleen.rinaldi@concordia.edu. This will ensure that the course(s) the student plans to take will transfer in as needed.
However, Concordia University Texas strongly recommends that students do not take courses at other institutions or examinations for credit during their final term of study. Doing so may delay the term in which the student is awarded their degree.
Note: Late submission of proof of enrollment or exam score reports may result in the student’s name being omitted from the commencement program and/or interfere with the student’s ability to purchase commencement regalia.
CTX Email
Pending graduates will receive important information regarding graduation and commencement via their CTX email accounts. Please check this regularly, as all official communication from Concordia University Texas can only be sent to CTX student email accounts. It is the student's responsibility to check their CTX email accounts regularly. For login and password assistance, please contact helpdesk@concordia.edu.
Cap and Gown Orders
You may order your cap and gown by filing a Student Cap and Gown Order Form with the Concordia University Bookstore. To receive your cap and gown from the Bookstore, your eligibility to participate in the Commencement Service must be confirmed by the Registrar's Office.
Questions regarding your cap and gown order should be directed to the bookstore via email at cub@texasbook.com or phone at 512.313.4850. Unfortunately, the Registrar's Office does not have access to cap and gown order information.
- Include your full legal name, height, weight, and degree (Associate, Bachelor, Master).
- Orders received after the deadline will incur a $10 fee for expedited shipping.
- Caps & Gowns may be picked up from the Concordia location of your choosing, or for an additional charge it may be shipped to your home.
- Regalia for remote sites will be forwarded from the Concordia bookstore to the center directors, or for an additional charge it may be shipped to your home.
- Undergraduate students eligible for Latin Honors will receive their honor cords with their regalia.
- Graduate students receive honors regalia only if they are a member of an Honor Society that issues them.
- Students need to contact the Honor Society directly for Honor Society graduation regalia.
- The bookstore will be present at Riverbend Centre with any extra gowns, tassels, etc. that they still have in stock. They will also have a supply of CTX items, diploma frames, etc. The bookstore generally does not have extra hoods on Commencement Day.
Your cap and gown are yours to keep. If you do not wish to keep it, the commencement gowns Concordia University Texas use are recyclable, and recycling bins will be provided at the commencement site.
Announcements, Thank You Notes, Class Rings
Personalized announcements, thank you notes and class rings are available through Concordia University Bookstore. Please contact the Bookstore directly for questions about your order, ordering deadlines, etc.
For additional information regarding Graduation or the Commencement Service please contact the Registrar's Office at 512.313.4643 or melanie.collins@concordia.edu.
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