Graduation/Commencement

Are You Ready to Graduate?

 

Please use the Graduation Checklist (PDF) to make sure all necessary tasks are completed.

graduates

Graduation Registration

Candidates for a Concordia University Texas degree must be registered for the appropriate Graduation Course during the final term in which their work is to be completed and the diploma is to be awarded. 

All students completing their studies must register for graduation regardless of their intent to attend the commencement service. If a student does not register for graduation, their record will not be flagged for graduation processing and the student would unfortunately not graduate.

Students register online for graduation like it is a course in the secure area of MyInfo. Registration for the graduation courses will begin and end on the dates as published in the Academic Calendar (PDF).

If an online registration tutorial or refresher is needed, please visit the Online Registration Instructions (PDF).

Registering for the graduation course charges the corresponding fee to the student’s account and initiates a comprehensive graduation audit. When the graduation audit is completed, notification of the outcome of this audit is sent to the student’s ctx.edu email account. Please see the Academic Catalog (PDF), Tuition and Fees section for information on fees.

Concordia University Texas provides Commencement Services three times during the academic year: during the fall term, the spring term and the summer term. See the Commencement Dates section for details.

Note: Late graduation registration may result in the student’s name being omitted from the commencement program and/or interfere with the student’s ability to purchase commencement regalia.

Extended Graduation Registration

If the student does not complete their work in the semester in which they applied for graduation, the registration will remain active for the remainder of the academic year in which student applied. The academic year is the period of time from the first day of fall term to the final day of the following summer term.

However, if the student does not complete their work in the extended graduation registration period, the student must re-register for graduation and will be charged a re-application fee.

Check Your CTX Email

Pending graduates will receive important information regarding graduation and commencement via their CTX email accounts. It is the student's responsibility to check their CTX email accounts regularly, as all official communication from Concordia University Texas can only be sent to CTX student email accounts. For login and password assistance, please contact the IT Helpdesk at 512-313-HELP or helpdesk@concordia.edu. When a student graduates from Concordia University Texas, their CTX email account is theirs for life.

Outside Courses or Examinations

Students enrolled in outside courses or who plan to take exams for credit during their final term of study should inquire with the Graduation Office to verify when due dates are for official enrollment verifications, official score reports (CLEP, IBO, DANTES, etc.), and final official transcripts for the term.

Concordia University Texas strongly recommends that students do not take courses at other institutions or examinations for credit such as CLEP during their final term of study. Delays can occur in the shipment of final official transcripts and score reports from other institutions or organizations. This in turn can delay the term in which the student is awarded their degree.

Official enrollment verification from another college or institution:

  • Can take the form of a sealed official transcript showing the course(s) as "In Progress" or an official enrollment verification letter from the other institution detailing the courses in which the student is enrolled.
  • Until the official enrollment verification is received, a student cannot be cleared to graduate or to walk in commencement.

Students taking courses at other institutions should always complete a Transfer Course Approval Form prior to registering for the course(s) and submit the form to Student Central or to their Student Support Coordinator. This will ensure that the course(s) the student plans to take will transfer as needed.

Note: Late submission of enrollment verifications or exam score reports may result in the student’s name being omitted from the commencement program and/or interfere with the student’s ability to purchase commencement regalia. Late submission of final official transcripts, score reports, etc., will delay a student's date of graduation by one full term.

Degree Certification

Degrees are awarded three times a year at Concordia University Texas. After the term is complete, final grades are due from faculty the following week (see Academic Calendar PDF). Once grades are posted and finalized for the term, the Graduation Office can begin the process of degree certification. Each student is then individually re-audited to ensure that all degree requirements have been met.

Once it is determined that a student has met all degree requirements, the degree will be awarded and posted to the student's transcript. Undergraduate students will also have any applicable Latin Honors designation posted to their transcript at that time. Students may monitor this progress by viewing their unofficial transcript in the secure area of MyInfo.

As applicable:

  • Diplomas will indicate: Degree, Major, Degree Date.
  • Final transcripts will indicate: Degree, Major, Concentration/Specialization, Degree Date. For eligible undergraduate students, the applicable Latin Honors designation will also be included.

Any student that has not met graduation requirements will receive an email to their ctx.edu account as well as a letter to their permanent address as shown in MyInfo detailing what requirements are missing so that they can graduate in a later term. 

Diplomas

The average length of time for diploma delivery is 1-2 months from the point of that all degree certifications are completed following the end of the term.

Diplomas are mailed at no cost to a student’s permanent address as shown in MyInfo. Any address changes can be completed in the secure area of MyInfo. A student may have other types of active addresses on file (current, billing, etc.). In diploma shipment however, the active permanent address will take precedence over all others. It is the student’s responsibility to verify that the permanent address in MyInfo is correct at all times, but especially prior to the end of the term in which the student will graduate. Diploma mailing addresses are confirmed by the Graduation Office on the first business day after the term is completed.

If a diploma is lost in the mail because the student did not provide our office with an accurate address by the time addresses are confirmed, the student will be charged the replacement fee for a new diploma. 

The name placed on the diploma is the one found in the university data system. Students will find the exact spelling and format of their name in the official email that they receive showing their graduation audit results. It is the student’s responsibility to verify that their name is correct. The only name change permitted on the diploma are those made to the student’s official records. If needed, please see the "Name Change Request" section below for this process.

If a diploma must be reprinted and resent because the student did not verify the spelling and format of their name, the student will be charged the replacement fee for a new diploma.

Please Note:  If a student has an outstanding financial obligation to the university, we will be unable to release their diploma until the obligation is resolved.

Name Change Request

If needed, a change of name in the student data system can be completed by:

  1. Filling out a Name Change Request Form (PDF)
  2. Providing two forms of appropriate documentation or ID (driver's license, passport, marriage license, etc.
  3. Submit documentation to the Graduation Office in person, via email at melanie.collins@concordia.edu, or via fax at 512-313-4669

The above must be submitted to the Graduation Office no later than four (4) weeks prior to the commencement date for that term. The name requested on the form must exactly match the name shown on both forms of identification provided.

Ordering Official Transcripts

If you need to order official transcripts, you may do so at any time using the online ordering system at www.concordia.edu/transcripts. If you have any questions about the transcript ordering process, please contact Colleen Rinaldi at colleen.rinaldi@concordia.edu

The online ordering system allows you to:

  • Order transcripts to be delivered via mail or electronically (please check with your recepient to see if they accept electronic submissions).
  • Request that your transcript be sent immediately, once all of your grades have posted for the term, or once your degree has been awarded.

Please make your selections carefully.

 

For additional information regarding Graduation or the Commencement Service please contact the Graduation Office at 512.313.4643 or melanie.collins@concordia.edu

This page was last updated on Aug. 25, 2014.
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