Mail Preparation

When sending out mail please make sure:

  • Envelopes are not overfilled (especially if we are sealing them).
  • An account number or a department is listed on the envelope or on a batch of letters.
  • Address is seen clearly through the window if using window envelopes. (Federal regulations state that the entire address must be visible or the mail will be returned as undeliverable).
  • Mail can be banded together, stacked in a box or delivered loose. If mail is loose, please make sure your account code or department name is on each envelope.
  • Please avoid using just your name because it forces the department to assume which code you want us to use.
  • For information on delivery speed, tracking, and signatures, please see: Postage Primer.

With three business days lead time, Support Services will be glad to customize your envelopes with your department name.


Bulk mail

Bulk mail requires five business days to prepare the first 3,000 pieces, and one business day for each subsequent 1,500 pieces. An approved requisition for postage must be signed and given to Support Services before we can begin work on the mailing. All bulk postage requests must be given to Support Services at least five business days in advance to secure and deposit the required funds with the USPS.
For a list of more lead times see: project lead times.


Mailing lists

Support Services can merge a mailing from Microsoft Word, print letters at high speed on letterhead, fold, stuff, label, seal, sort, strap and deliver the bulk mailing to the post office. Support Services can also assist a department with any part of a bulk mailing or coordinate a mailing with an outside vendor.

Please contact us with any questions or if you need to set up a university mailing.


Support Services • Concordia University Texas • Phone 512.313.4441 • Fax 512.313.3999


The mission of the Department of Support Services is to augment and support the ministry and operations of Concordia University Texas through printing, copying, mail, and customer services.

This page was last updated on Dec. 05, 2012.
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Our mission is to develop Christian leaders