Executive Assistant For The President's Office

Position #: 122

POSITION SUMMARY

This position is part time/27 hours a week.

The Executive Assistant for the President’s Office works as a team member to provide senior-level professional assistance and office support to the University President/ CEO.  This position oversees and maintains office operations and acts as a liaison and point of contact for the President’s Office.  This position requires independent management of work responsibilities and prioritization and requires a high level of confidentiality.  

POSITION FUNCTIONS

  • Administrative Support: Perform administrative duties including developing and maintaining a filing system; process invoice payment requests, reimbursements, expense report, work orders and room usage; answer and screen phone calls, take messages and order office supplies; prepare general correspondence including memos, letters and e-mails; manage calendar(s); schedule and organize meetings; coordinate arrangements for travel and special departmental activities or events; facilitate efficient office workflow to enhance productivity;
  • Office Ambassador:  Promote a positive image of the University by greeting and receiving visitors to the President’s office; meet visitors in the Welcome Center and escort on campus as needed;  represent the President/ CEO in community and on campus; work to build relationship with all departments; serve as a liaison between the President/ CEO and other University administrators, public and private officials, various boards, faculty, staff and students;
  • Meeting Leadership: Accompany President/ CEO to assigned meetings to assist and support; coordinate the planning of meetings, room booking, IT support and set-up, send out calendar invites, track meeting attendance; conduct required research prior to meetings, prepare agendas, take detailed minutes and distribute agenda/ minutes to appropriate team members;
  • Special Projects: Develop templates, flow charts, and presentations; coordinate assigned projects, organize project details, collect and decipher appropriate data; monitor progress towards completion and take partners to resolve issues; ensure all details of the project are covered to provide a successful outcome; identifies and recommends improvements for administrative procedures and/or makes evaluative judgments in implementing changes as appropriate to administrative procedures;
  • All other duties as assigned

POSITION REQUIREMENTS

  • Bachelor’s degree or equivalent experience preferred
  • 3 to 5 years’ experience providing administrative support, preferably with previous work experience in higher education
  • Advanced knowledge of MS Office Suite including Word, Excel, PowerPoint, etc.
  • Competency in editing/ proofreading documents, web editing and Banner preferred
  • Knowledge and understanding of The Lutheran Church—Missouri Synod (LCMS) church body preferred
  • Excellent customer service skills and desire to interact with the public
  • Ability to handle administrative issues, analyze and problem solve in an efficient manner
  • Strong organizational skills, attention to detail, ability to set and communicate priorities, manage work-flow and meet deadlines
  • Ability to work independently or in a team atmosphere, develop and foster relationships and interact professionally with all levels of the organization
  • Ability to think and react positively and proactively under ambiguous circumstances
  • Highly effective communications skills, both verbal and written
  • Ability to handle and maintain confidential information with a high level of integrity
  • Ability to articulate and model Concordia University Texas (CTX) mission, vision and values

PHYSICAL REQUIREMENTS

  • Repetitive use of a keyboard at a workstation.
  • Must be able to occasionally lift boxes up to 30 lbs.
  • May have extended hours during peak times.

COMMITMENT TO THE CONCORDIA MISSION

Concordia University Texas is an Equal Employment Opportunity employer under the auspices of The Lutheran Church-Missouri Synod (LCMS). As a private, faith-based University, employees must be supportive of our mission of “Developing Christian Leaders” and our spiritual principles and values as a Lutheran institution of higher education.  To the extent allowed by law, we reserve the right to give preference in employment based upon religion.

Apply today

Last updated on Nov. 09, 2017 Contact the Web Content Manager of this page.
Our Mission is Developing Christian Leaders