Executive Assistant For The President's Office

Position #: 122


This position is part time/27 hours a week.

The Executive Assistant for the President’s Office works as a team member to provide senior-level professional assistance and office support to the University President/ CEO.  This position oversees and maintains office operations and acts as a liaison and point of contact for the President’s Office.  This position requires independent management of work responsibilities and prioritization and requires a high level of confidentiality.  


  • Administrative Support: Perform administrative duties including developing and maintaining a filing system; process invoice payment requests, reimbursements, expense report, work orders and room usage; answer and screen phone calls, take messages and order office supplies; prepare general correspondence including memos, letters and e-mails; manage calendar(s); schedule and organize meetings; coordinate arrangements for travel and special departmental activities or events; facilitate efficient office workflow to enhance productivity;
  • Office Ambassador:  Promote a positive image of the University by greeting and receiving visitors to the President’s office; meet visitors in the Welcome Center and escort on campus as needed;  represent the President/ CEO in community and on campus; work to build relationship with all departments; serve as a liaison between the President/ CEO and other University administrators, public and private officials, various boards, faculty, staff and students;
  • Meeting Leadership: Accompany President/ CEO to assigned meetings to assist and support; coordinate the planning of meetings, room booking, IT support and set-up, send out calendar invites, track meeting attendance; conduct required research prior to meetings, prepare agendas, take detailed minutes and distribute agenda/ minutes to appropriate team members;
  • Special Projects: Develop templates, flow charts, and presentations; coordinate assigned projects, organize project details, collect and decipher appropriate data; monitor progress towards completion and take partners to resolve issues; ensure all details of the project are covered to provide a successful outcome; identifies and recommends improvements for administrative procedures and/or makes evaluative judgments in implementing changes as appropriate to administrative procedures;
  • All other duties as assigned


  • Bachelor’s degree or equivalent experience preferred
  • 3 to 5 years’ experience providing administrative support, preferably with previous work experience in higher education
  • Advanced knowledge of MS Office Suite including Word, Excel, PowerPoint, etc.
  • Competency in editing/ proofreading documents, web editing and Banner preferred
  • Knowledge and understanding of The Lutheran Church—Missouri Synod (LCMS) church body preferred
  • Excellent customer service skills and desire to interact with the public
  • Ability to handle administrative issues, analyze and problem solve in an efficient manner
  • Strong organizational skills, attention to detail, ability to set and communicate priorities, manage work-flow and meet deadlines
  • Ability to work independently or in a team atmosphere, develop and foster relationships and interact professionally with all levels of the organization
  • Ability to think and react positively and proactively under ambiguous circumstances
  • Highly effective communications skills, both verbal and written
  • Ability to handle and maintain confidential information with a high level of integrity
  • Ability to articulate and model Concordia University Texas (CTX) mission, vision and values


  • Repetitive use of a keyboard at a workstation.
  • Must be able to occasionally lift boxes up to 30 lbs.
  • May have extended hours during peak times.


Concordia University Texas is an Equal Employment Opportunity employer under the auspices of The Lutheran Church-Missouri Synod (LCMS). As a private, faith-based University, employees must be supportive of our mission of “Developing Christian Leaders” and our spiritual principles and values as a Lutheran institution of higher education.  To the extent allowed by law, we reserve the right to give preference in employment based upon religion.

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Last updated on Nov. 09, 2017 Contact the Web Content Manager of this page.
Our Mission is Developing Christian Leaders