Graduation / Commencement

Are You Ready to Graduate?

Please use the Graduation Checklist (PDF) to make sure all necessary tasks are completed.

 

Graduation Registration

Commencement

Check your CTX Email

Taking Outside Courses or Examinations?

Degree Certification

Diplomas

Name Change Request

Need Official Transcripts?

graduates

Graduation Registration

Candidates for a Concordia University Texas degree must be registered for the appropriate Graduation Course during the term in which they want to participate in commencement (see restrictions below) or the term in which their work is to be completed and the diploma is to be awarded.

All students completing their studies must register for graduation regardless of their intent to attend the commencement service. If a student does not register for graduation, their record will not be audited and the student will not graduate.

Students register online for graduation course in  MyInfo. Registration for the graduation courses will begin and end on the dates as published in the Academic Calendar.

If an online registration tutorial or refresher is needed, please visit the Online Registration Instructions (PDF)

Registering for the graduation course charges the corresponding fee to the students account and initiates a comprehensive graduation audit. When the graduation audit is completed, notification of the outcome of this audit is sent to the students ctx.edu email account. Please see the Academic Catalog (PDF), Tuition and Fees section for information on fees.

 

Commencement

Concordia University Texas provides Commencement Services twice during the academic year, once in the fall and once in the spring. See the Commencement Dates section for details. Students who have completed all degree requirements or who lack only six (6) academic credit hours or two courses may participate in the commencement service. Students who want to participate in the commencement service must register for the appropriate graduation course in order to trigger the graduation audit. The audit will determine the student's ability to graduate or participate in the commencement service. Students are notified by email as to the results of the audit. 

Note: Late graduation registration may result in the student's name being omitted from the commencement program and/or interfere with the students ability to purchase commencement regalia.

If the student does not complete their work in the semester in which they registered for graduation, the graduation course will be dropped and the fee will be refunded. The student will have to re-register for graduation and pay the fee in the term in which the degree requirements will be successfully completed.

 

 

Check Your CTX Email

Pending graduates will receive important information regarding graduation and commencement via their CTX email accounts. It is the student's responsibility to check their CTX email accounts regularly, as all official communication from Concordia University Texas can only be sent to CTX student email accounts. For login and password assistance, please contact the IT Helpdesk at 512-313-HELP or helpdesk@concordia.edu. When a student graduates from Concordia University Texas, their CTX email account is theirs for life.

 

Outside Courses or Examinations

Concordia University Texas strongly recommends that students do not take courses at other institutions or examinations for credit such as CLEP during their final term of study. Delays can occur in the shipment of final official transcripts and score reports from other institutions or organizations. This in turn can delay the term in which the student is awarded their degree.

Students enrolled in outside courses or who plan to take exams for credit during their final term of study should check with Student Central to verify when due dates are for official score reports (CLEP, IBO, DANTES, etc.) and final official transcripts for the term.

Students taking courses at other institutions should always complete a Transfer Course Approval Form prior to registering for the course(s) and submit the form to Student Central or to their Student Support Coordinator. This will ensure that the course(s) the student plans to take will transfer as needed.

Note: Late submission of official transcripts or exam score reports may result in the students name being omitted from the commencement program and/or may delay a student's date of graduation by one full term.

 

Degree Certification

Degrees are awarded three times a year at Concordia University Texas. After the term is complete and final grades are posted for the term, the Office of Student Registration and Records (SRR) will begin the process of degree certification. Once it is determined that a student has met all degree requirements, the degree will be awarded and posted to the student's transcript. Undergraduate students will also have any applicable Latin Honors designation posted to their transcript at that time. Students may monitor this progress by viewing their unofficial transcript in MyInfo. Final transcripts will indicate: Degree, Major, Concentration/Specialization, Degree Date. For eligible undergraduate students, the applicable Latin Honors designation will also be included.

Any student that has not met graduation requirements will receive an email to their ctx.edu account.  Students must again register for the proper graduation course in the term in which they anticipate graduation. If the student does not register, their file will not get flagged, their degree will not get audited, and they will not graduate in that term.

 

Diplomas

Concordia University Texas provides one diploma to each graduate upon certification. The average length of time for diploma delivery is six to eight weeks once all degree certifications are completed following the end of the term. Undergraduate Diplomas will indicate: Degree, Major, Degree Date. Graduate Diplomas will indicate: Degree and Degree Date.

Diplomas are mailed at no cost to a students permanent address as shown in MyInfo. Any address changes can be completed in the secure area of MyInfo. A student may have other types of active addresses on file (current, billing, etc.). In diploma shipment however, the active permanent address will take precedence over all others. It is the students responsibility to verify that the permanent address in MyInfo is correct at all times, but especially prior to the end of the term in which the student will graduate. Diploma mailing addresses are confirmed by the Graduation Office on the first business day after the term is completed.

If a diploma is lost in the mail because the student did not provide our office with an accurate address by the time addresses are confirmed, the student will be charged the replacement fee for a new diploma.

If a student does not receive their diploma even though the address in our system was correct and they notify the Office of Student Registration and Records (SSR) during the term immediately following their graduation term, CTX will provide one additional diploma at no cost. After the term following the graduation term has passed, the student will have to pay to re-order the diploma.

The name placed on the diploma is the one found in the university data system. Students will find the exact spelling and format of their name on their transcript. It is the students responsibility to verify that their name is correct. The only name change permitted on the diploma are those made to the students official records. If needed, please see the "Name Change Request" section below for this process. If you have any questions about your name or the name change process, please contact your Student Support Coordinator.

If a diploma must be reprinted and resent because the student did not verify the spelling and format of their name, the student will be charged the replacement fee for a new diploma.

 

Name Change Request

A change of name in the student data system can be completed by:

  1. Filling out a Name Change Request Form (PDF)
  2. Providing two forms of appropriate documentation or ID (driver's license, passport, marriage license, etc.)
  3. Submit documentation to Student Central in person, via email to studentcentral@concordia.edu,.

The above form must be submitted no later than six (6) weeks prior to the commencement date for that term. The name requested on the form must exactly match the name shown on both forms of identification provided.

 

Ordering Official Transcripts

If you need to order official transcripts, you may do so at any time using the online ordering system at www.concordia.edu/transcripts. If you have any questions about the transcript ordering process, please contact Colleen Rinaldi at colleen.rinaldi@concordia.edu.

The online ordering system allows you to:

  • Order transcripts to be delivered via mail or electronically (please check with your recipient to see if they accept electronic submissions).
  • Request that your transcript be sent immediately, once all of your grades have posted for the term, or once your degree has been awarded.

Please make your selections carefully.

 

For additional information regarding Graduation or the Commencement Service, please contact Student Central at studentcentral@concordia.edu.

Last updated on Nov. 02, 2017 Contact the Web Content Manager of this page.
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