The ideal candidate will master the HR Specialist responsibilities within the first 4-6 months of employment. After 6 months, the candidate will slowly integrate the Benefits Manager responsibilities in order to meet the full requirements of the role as an HR Specialist & Benefits Manager. The Human Resources (HR) Specialist & Benefits Manager is responsible for the complete maintenance of day-to-day HR functions. These functions include operational duties, organizational duties, reporting duties, and ad-hoc projects assigned by the supervisor. This position is multi-dimensional and requires a broad knowledge of HR functions, best practices, and labor regulations.
HR SPECIALIST – 50% of the role
- Operational Employees: Manage the HR module in the institution’s ERP system. Serve as the primary contact for external departments. Maintain staffing budgets and position modules. Processes letters for new promotions, administrative assignments and personnel related changes. Support with onboarding and off boarding employees, while primarily being responsible for off boarding. Maintain web-time entry, process tuition waivers, oversee HR student worker(s). Process employment changes for current student workers, camp workers, and GAs. Create and maintain HR forms and documents. Ensure compliance with labor regulations. Maintain employee files and records in electronic and paper form.
- Organizational: Maintain HR calendars for internal and external parties. Create and maintain holiday calendars. Create, maintain, and organize HR related drives on servers. Implement messaging toolkit (standardize responses to employee issues). Maintain and communicate organizational charts and changes.
- Reporting: Responsible for institution’s HR reporting needs as they arise. Maintain various existing HR dashboards and reports. Create new reports as the institution’s needs for reporting change. Manages reporting to Texas Workforce Commission and other state (Texas Attorney General Office) and federal institutions.
- Ad-hoc Projects: Perform ad-hoc projects as needs arise. Projects include but are not limited to contract law, employment law, compensation assessment, and faculty and staff education regarding all HR matters.
BENEFITS MANAGER – 50% of the role
- Benefit Management: Responsible for managing the overall life cycle of the employee benefit program for the University to include: medical, dental, vision, retirement, life insurance, disability, employee leaves, and wellness programs; process benefit enrollment/changes; consult with employees to ensure they receive the most suitable benefit packages; maintain a variety of benefit information to provide an up-to-date reference and audit trail; evaluate annual plans options, monitor trends in benefits, research and keep knowledgeable of benefit laws
- Benefit Reporting: Reconcile bills to employee records to ensure accurate eligibility and payment information; maintain year-end reporting for vendors; provide support for year-end reporting as related to the Affordable Care Act
- HR/Payroll Support: Research discrepancies between employee, payroll, and benefit providers for the accuracy of records and maximizing eligible payments.
- HR Data Management: Analyze and manage maintenance of HR benefit database system and records
- Employment: Plan and coordinate benefit orientation, process benefit terminations, handle issues/grievances related to University benefits, regularly assess benefit options to insure employees are receiving the most economic and effective plans available
- Coordinating and Planning of Wellness Program: Act as the wellness champion for the University and promote wellness programs across campus. Post regular wellness related topics on Tornado Times; coordinate and plan annual flu shots and biometric screening. Conduct research on ways to enhance the overall wellness program.
- Regulation, Compliance and Policies: Develop, implement and maintain benefit related HR policies and procedures; insure the accuracy of all benefit policies in the employee handbook and on Tornado Times; ensure compliance with Federal and State laws in benefit related areas to include employee leaves of absence. Maintain up to date knowledge of Family Medical Leave, Workers’ Compensation, and Disability policies, procedures, and laws; oversee the life cycle of all FMLA/Disability requests to include the coordination and monitoring of applicable leaves.
- Management Reporting: Debrief management after open enrollment with relevant, decision-making trends and data. Perform Ad Hoc reporting for management and the Board with the guidance of the Director of HR.
- HR Guidance: Help HR teammates with day to day operational duties. Act as a proactive sounding board for the team with HRIS system. Take charge of job manuals for the department and keep them up to date on a quarterly basis.
- All other duties as assigned
- Bachelor’s Degree required; HR concentration is preferred
- 2-5 Years of HR experience preferred
- Experience in higher education is preferred
- Training or education in these areas will be considered
- Superb communication skills, both written and verbal, and customer service skills
- Advanced knowledge of current employment-related laws and best practices
- Ability to organize and plan with attention to detail
- Extensive computer experience with MS Office including Word, Excel, PowerPoint, Paycor, Argos and Outlook; Banner experience preferred
- Proven experience in positions with varying degrees of confidentiality
- Collaboration skills, actively listening to others, building relationships,
- Aptitude in problem-solving
- Ability to articulate and model the Mission, Vision & Values of Concordia University Texas
- Ability to sit or stand at a computer for 6 to 7 hours/ day
- Ability to work with files and other materials by bending, stooping, kneeling and lifting up to 30
- May require some weekend and/ or evening hours
Commitment to the Concordia Mission
Concordia University Texas is an Equal Employment Opportunity employer. Concordia University Texas empowers students of all backgrounds to lead lives of critical thought, compassionate action and courageous leadership. As a liberal arts university, Concordia develops the mind, heart, soul, and body, preparing leaders for lives of service. As a private, faith-based university, employees must be supportive of our mission. We actively seek candidates who have professional skills, experience, and willingness to strengthen campus diversity, equity, and inclusion in support of our mission as an institution and our strategic plan. To the extent allowed by law, we reserve the right to give preference in employment based upon religion. Concordia does not discriminate on the basis of gender, race, color, age, national origin, disability, genetic information, military or veteran status, and any other basis protected by law.