The Human Resources (HR) Specialist is responsible for the complete maintenance of day-to-day HR functions. These functions include operational duties, organizational duties, reporting duties, and ad-hoc projects assigned by the supervisor. This position is multi-dimensional and requires broad knowledge of HR functions, best practices and labor regulations.
- Operational Employees: Manage the HR module in the institution’s ERP system. Serve as the primary contact for external departments. Maintain staffing budgets and position modules. Processes letters for new promotions, administrative assignments and personnel related changes. Serves as the Title IX representative for employee issues and serves on internal committees related to Title IX and handles investigations and reporting. Manages all aspects of employee relations. Support with onboarding and off boarding employees, while primarily being responsible for off boarding. Maintain web-time entry, process tuition waivers, oversee HR student worker(s). Process employment changes for current student workers, camp workers, volunteers and GAs. Create and maintain HR forms and documents. Ensure compliance with labor regulations. Maintain employee files and records in electronic and paper form. Assist with employee PTO leave, payroll, salary, and budget account updates. Handle all verification of employments. Manage Performance Appraisal processes and tracking.
- Organizational: Maintain HR calendars for internal and external parties. Manage HR policies for the institution and update employee handbook and HR page. Create and maintain holiday calendars. Create, maintain, and organize HR related drives on servers. Implement messaging toolkit (standardize responses to employee issues). Maintain and communicate organizational charts and changes.
- Reporting: Responsible for institution’s HR reporting needs as they arise. Maintain various existing HR dashboards and reports. Create new reports as the institution’s needs for reporting change. Creates and submits IPEDS and various external and internal reports for compliance purposes. Manages reporting to Texas Workforce Commission and other state (Texas Attorney General Office) and federal institutions.
- Ad-hoc Projects: Perform ad-hoc projects as needs arise. Projects include but are not limited to contract law, employment law, compensation assessment, and faculty and staff education regarding all HR matters.
- All other duties assigned
- Bachelor’s Degree required, HR concentration is preferred
- 2-5 Years HR experience required
- Experience in higher education is preferred
- Training or education in these areas will be considered
- Superb communication skills, both written and verbal and customer service skills
- Advanced knowledge of current employment related laws and best practices
- Ability to organize and plan with attention to detail
- Extensive computer experience with MS Office including Word, Excel, PowerPoint, Paycor, Argos and Outlook; Banner experience preferred
- Proven experience in positions with varying degrees of confidentiality
- Collaboration skills, actively listening to others, building relationships,
- Aptitude in problem-solving
- Ability to articulate and model the Mission, Vision & Values of Concordia University Texas
- Ability to sit or stand at a computer for 6 to 7 hours/ day
- Ability to work with files and other materials by bending, stooping, kneeling and lifting up to 30
- May require some weekend and/ or evening hours
Commitment to the Concordia Mission
Concordia University Texas is an Equal Employment Opportunity employer. Concordia University Texas empowers students of all backgrounds to lead lives of critical thought, compassionate action and courageous leadership. As a liberal arts university, Concordia develops the mind, heart, soul, and body, preparing leaders for lives of service. As a private, faith-based university, employees must be supportive of our mission. We actively seek candidates who have professional skills, experience, and willingness to strengthen campus diversity, equity, and inclusion in support of our mission as an institution and our strategic plan. To the extent allowed by law, we reserve the right to give preference in employment based upon religion. Concordia does not discriminate on the basis of gender, race, color, age, national origin, disability, genetic information, military or veteran status, and any other basis protected by law.