Scheduling & Events Assistant

Reports To: Lauren Moore

Department:  Scheduling & Events

Location:  Main Campus

FLSA Status:   Nonexempt

Position #:  Assigned by HR

Salary Grade:  N9

Salary:  Assigned by HR

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Position Summary

The scheduling and events assistant is able to work independently and as a team member to provide support and assistance to internal and external parties for events held on the Concordia University Texas campus. They work as a liaison and point of contact at University events. Responsibilities include: familiarizing themselves with the event beforehand, greeting guests when they arrive on campus, conducting check-ins and check-outs for parties staying on campus, preparing dormitory rooms before conference stays, supervising meal-times, responding to on-call phone inquisitions and needs, redirecting party’s questions and needs to the correct internal departments throughout the event. 

Position Functions

  • Support internal/external communications; collaborate with other departments and external parties; timely communication with other departments and external parties for day of event needs
  • Assist with any set ups or breakdowns for the event
  • Be hospitable and a good representation of the University to external guests
  • Other duties as assigned

Position Requirements

  • Ability to analyze and problem solve in a timely manner
  • Strong organizational skills, ability to set and communicate priorities 
  • Ability to work in a team atmosphere, develop and foster relationships and interact professionally with all levels of the organization and external clients
  • Ability to think and react positively and proactively under ambiguous circumstances
  • Highly effective communications skills, both verbal and written
  • Ability to maintain confidentiality and work with a high level of integrity
  • Ability to articulate and model Concordia University Texas (CTX) mission, vision and values 

Physical Requirements

  • Must be able to bend, stoop, lift and carry up to 75 lbs.
  • Must be able to be on feet for long periods of time